best solution for managing schools without Excel sheets

Most schools rely on Excel sheets for accounts, school control, and preparing reports. Although it is a well-known tool, it faces many problems that affect the efficiency of school management. In this article, we will review the problems of Excel sheets and how the system can. Pioneers E-School To solve these challenges and significantly improve school management.

 

Why do schools continue to rely on Excel sheets?

Many schools still rely on Excel sheets for several reasons, including:

1. Ease of use: The Excel sheet is well-known and easy to use by teachers and administrators.
2. Low cost: It is often available with the Office package, which makes it economical.
3. Flexibility: It can be easily customized to meet the needs of different schools.
4. Compatibility: Excel supports the common file format, making it easier to share information.
5. Simple analysis tools: Provides basic tools for analyzing data that assist in school operations.
6. Training available: Most employees have a background using Excel, which reduces the need for new training.

 

Excel problems in school administration

Despite the benefits, Excel sheets suffer from major problems, especially in the accounts section:

Problems with accounts:

1. Arithmetic errors: Relying on manual input increases the possibility of errors.
2. Inaccuracy of reports: Reports can be inaccurate due to data errors.
3. Difficulty updating: Updating data in more than one file may lead to inconsistencies.
4. Repetition of work: Repetitive data entry wastes time and increases the chances of error.
5. insecurity: Files are vulnerable to loss or tampering.
6. Limited analysis: Dealing with large amounts of data may be complex and require advanced skills.
7. No backups: If the file is lost, it is difficult to recover the data.
8. Reliance on individuals: The absence of the employee responsible for data entry may disrupt work.
9. Incompatibility with other systems: Difficulty integrating with other accounting systems.

 

Problems in school control:

1. Incorrect data entry: Manual entry exposes data to human errors such as grades or student names.
2. Difficulty tracking modifications: It is difficult to track changes and fix bugs.
3. Incompatibility with education systems: Excel does not integrate easily with other systems such as the attendance and absence system.
4. Weak security: Files may be available to unauthorized persons.
5. Limited analysis: Analysis tools in Excel are insufficient to extract accurate information about students’ performance.
6. Create reports: Preparing detailed reports can be complex and time-consuming.
7. A burden on teachers: Spending a long time entering and correcting data reduces the focus on teaching.

 

How can Pioneers E-School improve school management?

 

Features of the Pioneers E-School system in accounts:

• Manage late fees: You can track students’ debts by branch and search using the names of parents.
• Unpaid expense reports: View detailed reports with student names and payment status.
• Follow up on profits and losses: A comprehensive view of the status of the financial branches.
• Regulating installments: Determine installment due dates and remind students to pay electronically.
• Issuing electronic invoices: Track revenues and expenses easily and accurately.

 

Learn about: Private School Account Management List

 

Features of the Pioneers E-School system in school control:

 

Before exams:

• Add committees and seating numbers: It facilitates the organization of examination committees and the allocation of seat numbers.
• Management of control members: Registration of control members and committee observers to ensure smooth workflow.

 

During exams:

• Follow up on attendance and absence: Recording the absence of students and control members.
• Preparing committee reports: Track the progress of exams and issue accurate monitoring reports.

 

After exams:

• Preparing grade assessment: Allows you to review and modify grades after exams.
• Recording semester results: Collecting and recording student results throughout the year.
• Issuing monthly results: The possibility of displaying the monthly results and the results of the second round easily.

 

Learn about: School Control Management System and Exam Management

 

Conclusion

Pioneers E-School It is an ideal option for developing the school's performance in accounting management and school control. By using this specialized system, you will get rid of Excel problems, and you will be able to obtain accurate reports, comprehensive analysis, and greater data security, in addition to saving time and effort.

Contact us now to order the Trial version Enjoy smooth and efficient management of all your school operations!

 

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