Best school ERP software

An integrated ERP system to help you turn your traditional school into a fully digital system.

School ERP is a platform that helps manage daily educational and administrative tasks from a single dashboard. Pioneers E-School ERP provides an easy-to-use experience with login accessibility for teachers, non-teaching staff, students, parents, and administrative staff of your organization. 

The various modules available in the school ERP system automate the daily operations of your institution, from managing student admissions to digitizing the online learning experience, all of which can be easily managed.

Pioneers E-School ERP has modules for managing schedules, attendance, online classes, exams, grade books, Mobile Learning, Library, Transportation, school calendar, events, and much more.

It has a complete human resources module for managing payroll and staff payroll vouchers, and the financial module helps you plan and customize different fee structures for students, Pioneers E-School ERP System is also an excellent collaboration tool using plugins, discussion, survey, blog, and video conferences.

School Management System Pioneers E-School is an integrated system that was established under the supervision of experts in the management of international schools and languages taking into account the use of the latest technological methods to complete the educational process and strengthen the integrated education system in schools.

The system consists of an administrative area to manage all the school departments, a learning Management system to manage the education process outside the classroom and facilitate communication with the student, teacher, and parent, also there is a mobile application to complete the communication process with the most important elements of the educational system, represented in the student, teacher, and parent.

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Features of Pioneers E-School ERP system

1. Administrative Area

The first section of the program is to adjust the initial system settings and configure the system to work without any problems in the future. This section enables you to do:

• Synchronization of data on the administrative system with the website and mobile application.
• Synchronize attachments such as student photos, if added to the administrative section, they will appear on the website and mobile application.
• Report for users on the system through the history report
• Designing and customizing reports
• Organizing the structure of Educational Affairs and the administrative structure of the school (the branches of the school).
• Set the e-mail settings and send messages to parents to inform them of the performance of their children.
• Adding an unlimited number of nationalities and currencies, adding and modifying school data, and determining the beginning and end of the academic year.
• Adding users to the system, and determining whether the user has the authority to work on a specific (stage, class, or section).

2. Student Affairs Area

This area helps you to fully control the management of student data from the beginning of registration at the school until graduation and receipt of certificates. This section enables you to:

• Adding the student's full data, including the parent's data
• Identification of basic and personal data for each student 
• Addition and modification of parent data
• Making a vacation request for a student
• Approval of student vacation applications
• Students’ deportation
• Advanced research to find out students at a certain stage
• Distribution of students to classes
• Making a special identification card for each student
• Adding students manually or through an Excel sheet
• Registration of student absences and permits
• Registration of student submission papers after receiving them

A complete module for all student reports, as it gives you a broader and more accurate view of all student data at the school, and also one of the most important things that every principal and school owner is looking for to improve their school.

3. Student account management

Through it, you can structure all things related to student accounts, manage fees, and prepare installments. This section enables you to:

• Add fee items
• Add class fees
• Adding student debt
• Subscription and fee payment system 
• Payment of fees for students
• Add combined optional expenses
• Making a full report for student accounts 
• Making a report of items and storage for students
• Add student registration fees
• Setting discounts settings
• Removing compulsory debts for students
• Making a fee claim

In addition to some important reports such as (recovery report - summary of student payments - statement of total tuition fees - report of unpaid expenses to parents - combined deduction for students - addition of combined debts).

4. General Accounts Management

The Pioneers E-School ERP system provides a useful tool for managing financial transactions most conveniently and effectively.

Our school management system provides an effective and improved financial management program that will reduce dependence on other sources to manage financial affairs and expenses in your institution, so it is considered one of the most important sections of the system that enables you to structure all the accounting rules and items for the school. This section enables you to:

• Accounting directory (Accounts Tree)
• Making daily restrictions
• Exchange and receipt permits
• Making cost centers
• Determine the beginning and end of the fiscal year
• Identification of receipt and disbursement reports
• Add the names of banks and storage
• Making an account statement
• Making abbreviated entries and trial balance
• Searching receipts, setting discounts, settings and creating opening balances
• Compliant with the tax and accounting regulations as stipulated by the Income Tax department in Egypt and Saudi Arabia
• Manage fees, expenses, miscellaneous fees, checks, accounts payable, transfers, deposits, and withdrawals of funds, all from one dashboard
• Income and expense reports can be generated to regulate costs and achieve the desired profits to achieve future goals

5. Human Resources Management

A complete module for school personnel management enables you to organize employee details, payroll management, and employee attendance.

Dealing with the HR department accurately is one of the most important functions of each school. With Pioneers E-School ERP, the school's human resources management system organizations can easily manage all HR-related processes without wasting a lot of time and effort, such as calculating employee attendance, vacation management, payroll assignment, and creating payment vouchers. This section offers:

• Identification files, which are the qualifications, courses, and other personal information of the school staff.
• Setting up Personnel Affairs settings
• Setting up insurance and tax settings
• Determination of working systems
• Connecting fingerprint devices to the program
• All kinds of permissions, salaries, allowances, vacations, and deductions
• Determination of public holidays
• Define and establish overtime rules, bonus rules, and sanctions

6. Student Guide

Through it, you can identify the work of the social worker and track the behavior of students within the classes such as:

• Adding a classification for violations
• Adding violations to students
• Making a case study for a specific student
• Making a report for student violations
• Sending SMS messages to parents to inform them of student violations

7. Gate Management and Reception

Through this section, you can set rules for the gate and visits to find out the inside and outside of the school and maintain the security of the school, and this section includes:

• Registration of visits
• Termination of visits
• Report of visits
• Gate input recording
• Receiving calls
• Call reports
• Portal input report

8. School Clinic Management 

Through this section, you can manage the medical clinic within the school such as:

• Registration of clinics, doctors, specialties, and diagnostics
• Making a special medical file for each student
• Add a medical statement
• Making a report on all medical statements

9. Library Management

With a library management system that enables employees to track the status of books, and generate insightful reports to identify lost books and future needs, this electronic module improves the structure of the library and enhances the efficiency of the librarian.

Through this section, you can manage all the works of the school library such as:

• Select Library sections
• Setting the library settings
• Add a book manually
• Borrowing and returning books
• Make more than one report, such as (borrowed books that have not been returned yet - View book details - books consumed during a specific time)
• A depreciating work of books
• Missing books report
• A report showing the history of each student
• Research work in the library
• Inventory of the store by barcode

10. School Control Management 

In this section, you can do all the control work easily and very efficiently, such as:

• Stacking of material elements
• The balance of material grades
• Balance the results of the first and second term
• Presentation of the results of the first and second terms
• Adding business controls such as (adding control - adding commissions - adding seating numbers randomly or serialized - adding secret numbers)
• Making a disclosure calling for all students
• Add control members

11. Warehouse Management 

Through this section, you can manage and record the outgoing and incoming operations of the school and manage all purchases and sales of the school from books, uniforms, school tools, and others. This section enables you to:

• Item management and status of each item
• Warehouse and customer management
• Permission to disburse an item 
• Permission to add an item to a store
• Supplier management
• Offers of items and transfer from store to store
• Approval of warehouse transfers
• Item settings
• Purchase invoice and sales invoice
• Determine the payment method, whether cash or checks
• Make a presentation of invoices
• Registration of an item delivery permit

12. School class schedule

Save time and effort, create an error-free schedule, and update students and teachers by instant notification.

The Pioneers E-School schedule management system helps schools of various sizes to schedule and manage schedules smoothly and quickly with one click.

The administrator can assign a substitute teacher to the class in case of teacher absence, and the school schedule management system enhances paper-free school handling and turns it into an electronic one. This section enables you to:

• organize and create the teachers' and students' course
• Create a quota schedule more easily by selecting class and branch
• Enter certain data based on branch and class
• Structuring sessions and linking them to the classroom
• Easy recruitment of teachers associated with class 
• Organizing class sessions and dividing them into the first, second, etc.
• Determine the periods of the school schedule with the possibility of switching between classes

13. Bus management

It enables you to enhance student safety, track vehicle status, and collect transportation fees.

The safety of students is the top priority of educational institutions, through the school bus module, school staff can easily manage bus routes, add stops, and a student bus subscription. Staff can also keep vehicle records, easily track transportation expenses, and simplify the process of collecting bus subscription fees.

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Features of the Learning Management System (LMS)

This system was designed by taking into account the need for quick and organized content sharing that provides the next level of efficiency and productive experience for teachers, it is a compact platform where conducting live classes becomes effective along with content sharing, with an integrated mechanism for grading and reporting, online testing is also an important part of the learning management system which is designed for an effective interactive experience to monitor performance and improve results.

The platform consists of two parts:

1. The School Website

• A fully customizable website for the school
• Dynamic website (Home Page, about, news, events, apply now)
• Full control of the content of the website through the control panel
• The possibility of adding new events to the school
• The possibility of adding a weekly plan
• Online application
• Registration of the student's data for the stage he will enroll in
• Registration of parent data and educational stage

2. Pioneers E-School LMS:

It is a special platform for students, teachers, and parents consisting of:

1. Teacher Account

Through it you can:

• Online exams
• Add homework 
• Upload attachments for students
• Add a smart class
• Add preparations
• Upload recorded videos
• Add photos
• Know the weekly plans
• Know the class schedule
• Monthly results of students
• Social media platforms and the possibility of making conversations and adding live broadcast channels
• Content sharing and live classes for effective online teaching
• Share educational materials and documents in an organized and effective form

2. Student Account

Through it you can:

• Review of homework, exams, and results
• View photos, Videos, and attachments sent to him by the teacher
• Getting into smart classes
• View the class schedule and school plans
• A social media store with videos, photos, and materials
• Make partial conversations with the teacher or student

3. Parent account

Through it he can:

• Know the assignments, exams, attachments, photos, and videos
• Know the class schedule, weekly plans, and curriculum distribution plan
• Follow-up of the children's assessments in the monthly materials and results and the account statement of the children at school
• Know the dates of installments and can make printing to claim the installment

Start developing with the Pioneers E-School ERP management system, to learn more about the school ERP system, contact us now and request a free trial offer.

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